Define Your Potential

Thank you for considering Vertex Inc, and we are excited about the opportunity to learn more about you, and help you define your potential contributions at Vertex! Our goal is to find new team members that work to help our clients unleash the strategic potential of Corporate Tax worldwide.


Vertex is considered a premier partner to Oracle, SAP, and works closely with the Big 4 and other leading software providers, as well as tax and accounting firms to provide the most integrated enterprise tax technology solutions available today to the most recognized brands of the world!  We have enjoyed workplace and business recognitions including Philly.com’s Top Places to Work for three years in a row, Working Mother 100 Best Companies, and SmartCEO's Philadelphia Corporate Culture Award.

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Finance
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200380 Requisition #

JOB SUMMARY:

Manage Payroll staff to ensure the accurate and timely processing of an international, multi-state, multi-company payroll operation; to maintain compliance with all international, federal, state, and local regulatory requirements; to ensure the integrity of the payroll system, payroll data and time entry system.


ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:


  • Ensure the accurate and timely processing of an international multi-state, multi-company payroll operation for a 1,000+ employee company.
  • Ensure proper internal control processes are being followed and supports year-end audit field work related to payroll including SOX compliance. 
  •  Identify and maintain systems and processes to ensure seamless collection and processing of payroll data.
  • Maintain compliance with all international and domestic federal, state, and local payroll tax regulatory requirements.
  •  Partner with HR to ensure effective and efficient processing of compensation and benefits data.
  • Create and maintain documentation around payroll policies and procedures.
  • Act as subject matter expert (“SME”) for inquiries related to payroll tax impacts resulting from various compensation types.
  • Support administration of Equity Award compensation and reporting to ensure proper compliance and application of payroll taxes. 
  • Ensure accurate accounting/general ledger coding and reporting accuracy for all payroll related activity.
  • Manage and assess all 3rd party vendor relationships (domestic and international).
  • Oversee vendor selection processes.
  • Oversee and provide for the development of payroll staff.
  • Lead all payroll system upgrades and enhancements.
  • Identify opportunities for automation and continuous process improvements to create efficiencies and best-practice operations within the payroll function.
  • Create and maintain reports for repetitive and ad-hoc requests of earnings, payroll taxes and other related payroll data. 
  •  Promote effective communication with all internal and external company stakeholders.
  • Ensures the accuracy and integrity of employee year-end tax related statements.
  • Acts as business owner/SME for Oracle Time and Labor application. 
  • Act as payroll SME on company projects as required.
  • Continually enhance job knowledge, both domestically and internationally.
  • Participate in other projects or duties.
     

SUPERVISORY RESPONSIBILITIES:


  •  Manage and coach team on all personnel related processes including selection, performance management, employee relations, compensation and rewards, employee development, etc. 
  • Work closely with the Finance Leadership to strategize and address issues and insure alignment.
  • Own attainment of high employee satisfaction and retention; leads development of programs and initiatives within group to attain high employee satisfaction. 
  • Prepare and manage budget as assigned; analyzes variances and initiates corrective actions to maximize operational performance.
  • Define annual Key Performance Indicators aligned with corporate goals.
  •  Determine appropriate resourcing of staff in order to achieve goals and objectives.

KNOWLEDGE, SKILLS AND ABILITIES:


  • Advanced knowledge of payroll tax laws and accounting implications.
  • Strong oral and written communications skills and interpersonal skills.   
  • Previous management responsibilities of the day-to-day operations of the payroll function. 
  • Strong experience performing payroll, general ledger, tax and related payroll reconciliations.
  • Expert payroll systems knowledge including testing and applying upgrades and enhancements.
  • Expert ability to supervise, train and develop payroll staff. 
  • Expert analytical skills. 
  • Must be detailed oriented with strong organizational skills.  
  • Proficiency in Microsoft Office packages is required; requires strong proficiency with Excel and databases
  •  Must manage time and priorities effectively by completing tasks in a timely manner.
  • Ability to listen and understand information and communicate the same.
  • Must possess good organizational skills.
  • Must be results oriented, customer focused, and exhibit good interpersonal skills.
  • Proficiency in Microsoft office packages.
  • Sufficient knowledge of business communications, including telephone, voicemail, and e-mail and operations of office machines, such as photocopier, scanner, and fax.

EDUCATION, TRAINING:


  • Bachelor's degree in Accounting or Finance, or the equivalent combination of education and/or work experience.
  • Ten (10) years of payroll experience in a multi-state environment including international payroll exposure
  • Six (6) six years of supervisory experience.
  • Experience working for a public company with complex Equity Award compensation plans.
  • Certified Payroll Professional (CPP) preferred.
  • ADP experience required.
  • Experience with international payroll and compliance required.

REQUIRED FOUNDATIONAL COMPETENCIES:


  • Builds Relationships:  Fosters open dialogue and obtains shared commitment to proposals; shared ideas and information to promote mutual understanding, respect, and effective decision-making.
  • Drives for Results:  Acts to create opportunities for Vertex or to avoid future problems; has the courage to act with incomplete information rather than simply thinking about it; maintains a focused commitment to achieving enterprise objectives.
  • Knows the Business:  Understands and applies knowledge of Vertex’s business and processes to accomplish goals.
  • Anticipates Customer Needs (internal and external):  Establishes and maintains productive relationships with customers and partners, anticipating their needs.
  • Learns Continuously:  Expands own knowledge base to enhance performance; seeks development to increase strengths for current and future needs.

COMMENTS:

The above statements are intended to describe the general nature and level of work being performed by individuals in this position.  Other functions may be assigned, and management retains the right to add or change the duties at any time.

 

Vertex is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


While performing the duties of this job, the work environment may require an individual to be able to sit or be stationary at a computer and use computers for extended periods of time and move freely around the building. Travel may be required. 

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